Dolmen Recruitment Privacy Policy

Dolmen Recruitment Partners Ltd is committed to protecting the privacy of our website visitors and customers. The purpose of this Privacy Notice is to outline how we collect and use any personal information about you (which is known as "personal data" under data protection legislation).

Please read this agreement carefully before accessing or using the service. By accessing or using the service, you agree to be bound by the terms and conditions below. Dolmen Recruitment Partners may modify this agreement at any time, and such modifications shall be effective immediately upon posting of the modified agreement.

Introduction

This Privacy Policy sets out the foundation on which all personal data that Dolmen Recruitment Partners collect from you, or that you provide to us via our website and any other group affiliate websites, will be processed by us. 

Read this policy carefully to understand Dolmen Recruitment Partners practices relating to your personal data and how we will treat it.

If you do not accept that we process your data in the manner detailed in this Policy, please do not submit any personal data to us.

Who we are

Dolmen Recruitment Partners Ltd, 12 Hatch Street Lower, Dublin 2, D02 R682, Ireland (Registered company number in Ireland: 596603).

The above lists the Owner, Operator and Data Controller (within the meaning of data protection laws applicable) of this website. References in this notice to "we" or "us" are to the above.

We provide recruitment consultancy services to individuals and companies. 

At Dolmen Recruitment Partners Limited, we guarantee that all the data you send to us is processed fairly and lawfully, and with due skill and care. We will also guarantee you that the data you submit is solely used in accordance with the purposes as set out in this policy. 

Collection and Use of your Personal Information

Dolmen Recruitment Partners Limited collects and uses your personal information to perform the recruitment functions/services you have requested. We will collect personal data. Personal data will generally consist of your name, contact details and other information contained in your CV.  Dolmen Recruitment Partners will confirm your consent for us to hold your personal information before it is stored and processed. The personal data will be requested, stored, processed, used and disclosed by Dolmen Recruitment Partners Limited to:
 

• Provide recruitment and job-seeking services that you have requested either in relation to a specific job or for other job opportunities in the future

• Evaluate data about you against vacancies which we may have that we determine may be suitable for you. Dolmen Recruitment Partners Limited. In line with the nature of recruitment services, we will keep your data on our database with your consent.

• Send your information to our clients to put you forward as a candidate for vacancies or to assess your eligibility for vacancies that we may have with your permission. When your information is sent to a client, we will automatically notify you by email when this has been done, to which client it has been shared and for what specific purpose so that you know where else your data has been submitted and stored.

• Permit you to submit your CV to apply online for jobs.

• Communicate with you about relevant job opportunities and provide career guidance and support

• Where we have a bona fide requirement by law to disclose it to third parties in relation to the detection of crime, the collection of taxes or duties, in order to comply with any applicable law and court orders.

• Third-parties where we or our client have engaged them to deliver services that have been requested. These may include references, qualifications, criminal reference checking services and/or psychometric evaluation or skill tests. These will be advised to you as part of the process and you have the option to decline.

• We may periodically send promotional emails about new job opportunities or other information which we think you may find interesting using the email address which you have provided.

• From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, Social media sites like LinkedIn, phone, fax or mail. We may use the information to customise the website per your interests.

 
For people being employed by Dolmen Recruitment Partners, additional personal information is required to facilitate employment, compliance and payment services, such as bank account details, national identification numbers and visa details. This data will only be held for as long as it is required to provide such employment services and will be deleted once your employment has finished and data is not required for any other legal purposes.
 
This list is not exhaustive and we may seek to process, use or disclose your information for any other purpose which has not been listed above always with your explicit consent.
 
We reserve the right to assign your data to a third party in the event of a sale, merger, liquidation, receivership or transfer of all the assets of our company in circumstances where the third party agrees to observe the terms of this Privacy Policy. Dolmen Recruitment Partners Limited will notify you of such circumstances and you will be afforded an opportunity to opt-out.

Cookies:

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our website. For detailed information on the cookies we use and the purposes for which we use them see our Cookie Policy.

Our website may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites. Dolmen Recruitment will not retain your Personal Data longer than is necessary for the purposes for which it is collected.  

Security of your Personal Information

We are committed to the protection of Personal Information submitted to us. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online. We use a variety of security technologies and procedures to help protect your personal information from unauthorised access, use, or disclosure. While Dolmen Recruitment Partners Limited takes all due care in ensuring the privacy and integrity of the information that you provide, we recognise that no data transmission over the Internet can be guaranteed to be 100% secure. The possibility exists that this information could be unlawfully observed by a third party while in transit over the Internet. Dolmen Recruitment Partners accepts no liability should this occur.

Where we store your personal data

All information stored on our recruitment software is secured through the Microsoft Azure Infrastructure and located at two data centres locations within Europe. Our primary centre is located in Microsoft’s Western European centre, and these facilities are secured by a series of measures, including (but not limited to) biometric access, security alarm systems and round-the-clock security staff. Additional security information on Microsoft’s data centres can be found here.

Who Can Access your Data?

The information that you have provided to us may be made available to personnel working in Dolmen Recruitment Partners Limited, our clients, and the third parties as set out above. Your personal data is wholly stored and processed within the European Economic Area.  

Where your personal information is required to be sent outside the European Economic Area we will contact you for your permission prior to the disclosure of your personal information. In the event that we need to transfer your personal information outside the European Economic Area we will take the appropriate steps to guarantee that your privacy rights continue to be protected as detailed in this Privacy Policy.

Existing Data Information with Dolmen Recruitment Partners

We will use our best endeavours to guarantee that all Personal Data that you have submitted to us is maintained and up to date. However, it is your responsibility to inform us of any changes to your Personal Data to ensure that it is up to date.   
 
Where we currently hold personal information about you, you may at any time request that we modify, update, erase or provide a copy of this information to you. All such deletions and date updates should be sent to info@dolmenrecruitment.ie from the email address of record   and these will be actioned within one month and you will receive confirmation that this has been completed. We may only refuse your request where we are legally obliged to do so. Where your request has been refused we will provide you with reasons for this refusal.  We will then hold such data for only as long as it is necessarily required by law.

Your rights

By law, you have a number of rights when it comes to your personal data. Further information and advice about your rights can be obtained from the data protection regulator in your country (within Republic of Ireland, visit the Office of the Data Protection Commissioner).

• The right to be informed about the personal data we process on you

• The right of access to the personal data we process on you

• The right to rectification of your personal data

• The right to erasure of your personal data in certain circumstances

• The right to restrict processing of your personal data

• The right to data portability in certain circumstances

• The right to object to the processing of your personal data

• The right not to be subjected to automated decision-making and profiling.

Therefore, we encourage you to keep us informed to ensure your data is accurate, complete and up to date at all times.

You may avail of each of the above rights. If you wish to avail of these rights, a request must be submitted in writing to: Dolmen Recruitment Partners, Privacy Officer or email info@dolmenrecruitment.ie In order to protect your privacy, you may be asked to provide suitable proof of identification before we can process your request.

You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data.  You can also exercise this right at any time by contacting us at info@dolmenrecruitment.ie

You may lodge a complaint with your local Supervisory Authority with respect to our processing of your information. The local Supervisory Authority in Ireland is the Data Protection Commissioner. The Data Protection Commissioner’s website is www.dataprotection.ie

When you become our customer the processing of your information, and/or that of your team who you nominate to liaise with us, will become a condition of the contract between us as we require certain information in order to be able to provide you with our services (e.g. Contact information). In those circumstances, if you do not wish Dolmen Recruitment Partners to process your information we may be unable to provide our services to you.

Changes to this Privacy Statement

Where a change is made to this Privacy Policy it will be set out on our websites to ensure that you are aware of what information we collect and how we will use it. If we plan to use Personal Data in a way that is inconsistent from that stated in this Privacy Policy, we will inform in advance you by email, and it will be your decision as to whether or not you are happy that we continue store and process your information.

This privacy policy is effective from 23/05/18.